Privacy Policy
Last updated: 26 July 2026
Who is responsible for this website?
Hinckley Roundnet Club is the controller of the personal information collected through this website. If you have any privacy questions or requests, use the contact form.
What information is collected?
The website collects the details you choose to provide. This includes your name and email address when you register interest in Hinckley Roundnet Club, and any name, email address, subject, and message you submit through the contact form. The website may also process technical information such as IP address, device/browser details, page URLs, referral information, and security signals when the site is delivered through hosting, Cloudflare, and analytics services. With consent, the website collects usage information through analytics tools to understand how people use the site.
Why is it used?
The club uses the information you submit through the signup form to send updates about club sessions, tasters, events, and relevant roundnet news.
The club uses contact form submissions to read, manage, and respond to enquiries about club activity, events, partnerships, accessibility, or related requests.
Analytics information is used to understand which pages are useful, how visitors move through the site, how form submissions perform, and where the site can be improved.
Cloudflare is used to route traffic, protect the website, improve loading speed, and cache content.
Lawful basis
Email updates sent after a user opts in through the register-interest form are processed on the basis of consent.
Necessary technical processing, security, and basic website administration are processed on the basis of legitimate interests in running the club website safely and reliably.
Optional analytics processing only takes place when the user has granted consent through the cookie controls.
How long is information kept?
Signup details are kept for as long as they remain relevant to club communication, until consent is withdrawn, or until the information is no longer needed for the purpose it was collected. The club aims to review contact data periodically and remove outdated records where appropriate.
Services used to run the website
| Service | Purpose |
|---|---|
| CloudflarePrivacy policy | Provides reverse proxy, security, caching, and reliable delivery services for the website. |
| Google AnalyticsPrivacy policy | Provides aggregate website usage reporting and form-event reporting when analytics consent is granted. |
| Google Tag ManagerPrivacy policy | Loads and manages website tags, including analytics and form-event tracking, when the relevant consent is granted. |
| Microsoft ClarityPrivacy policy | Provides heatmaps and session-style usage insights when analytics consent is granted. |
| PlunkPrivacy policy | Stores email signup contacts, sends contact form enquiries, and sends bulk email updates and marketing emails where consent has been given. |
| SanityPrivacy policy | Hosts and serves club content such as blog posts, categories, and event information. |
Some of these providers may process information outside the UK. Where that happens, the club expects providers to use appropriate safeguards for international data transfers. These services are operated by third parties, so the club does not control or guarantee how each provider manages data beyond the choices, settings, and agreements available to the club. Visitors can review each provider's own privacy policy using the links above.
Your rights
- ask for a copy of the personal information the club holds about you
- ask for inaccurate personal information to be corrected
- ask for your information to be deleted where there is no valid reason to keep it
- withdraw consent from marketing emails at any time
- object to processing based on legitimate interests where applicable
- raise a complaint with the UK Information Commissioner's Office if you believe your data has been handled unfairly
To exercise any of these rights, use the contact form.